Introduction
Tables are another tool you can use to display information in PowerPoint 2010. A table is a grid of cells arranged in rows and columns. Tables can be customized and are useful for various tasks such as presenting text information and numerical data.
In this lesson, you will learn how to insert tables, apply
table styles, and format tables using various commands.
Working with tables
Video: Working with Tables in PowerPoint 2010
Optional: You can download this example for extra practice.
To insert a blank table:
- On the Insert tab, click the Table command.
- Hover your mouse over the diagram squares to select the number of columns and rows in the table.
- Click your mouse. The table will appear on the slide.
- You can now place the insertion point anywhere in the table to add text.
To make sure your table looks good with the slide layout, you can also insert a table using the placeholder. Click the Insert Table icon in the placeholder, then enter the desired number of rows and columns.
To move a table:
- Place the cursor over the edge of the table. The cursor will turn into a cross with arrows
.
- Click and drag the table to the desired location.
- Release the mouse button to drop the table in the new location.
Modifying tables
To resize a table:
- Position the mouse over one of the sizing handles located around the edge of the table. The cursor will become a pair of directional arrows
.
- Click, hold, and drag your mouse to make the table larger or smaller.
- Release the mouse. The table will be resized.
To add a column or row:
- Place the insertion point in a cell adjacent to the location where you want to add a row or column.
- Select the Table Tools Layout tab, and locate the Rows & Columns group.
- If you want to insert a new row, select either Insert Above or Insert Below. If you want to insert a new column, select either Insert Left or Insert Right.
- A new row or column will appear.
To delete a row or column:
- Select the row or column by placing the insertion point in any cell in that row or column.
- Select the Table Tools Layout tab.
- In the Rows & Columns group, click Delete. A drop-down menu appears.
- Select Delete Rows or Delete Columns.
Modifying the table style
To apply a table style:
- Click anywhere on the table. The Table Tools tab will appear on the Ribbon.
- Select the Table Tools Design tab, and locate the Table Styles.
- Click the More drop-down arrow to see all of the table styles.
- Hover the mouse over the various styles to see a live preview.
- Select the desired style.
To change table styles options:
Once you've chosen a table style, you can turn various options on and off to change the appearance of the table. There are six options: Header Row, Total Row, Banded Rows, First Column, Last Column, and Banded Columns.- Click anywhere on the table. The Table Tools tab will appear.
- Click the Table Tools Design tab.
- Hover the mouse over each option in the Table Style Options group to see an explanation of what it does, and check or uncheck the desired options.
Depending on the table style you're using, certain table style options may have somewhat different effects. You may need to experiment to get the exact look you want.
To add borders to a table:
- Select the cells you want to add a border to.
- From the Table Tools Design tab, select the desired Line Style, Line Weight, and Pen Color.
- Click the Borders drop-down arrow.
- From the drop-down menu, select the desired border type.
- The border will be added to the selected cells.
Modifying a table using the layout tab
When you select a table in PowerPoint 2010, Design and Layout tabs appear under Table Tools on the Ribbon. Using commands on the Layout tab, you can make a variety of modifications to the table.
Click the buttons in the interactive below to learn about the different ways you can modify a table with the Layout tab.
